Procedure
1. Start the transaction using the menu path or transaction code.
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2. Complete the following field:
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Field Name |
R/O/C |
Description |
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Command Field |
R |
A method for accessing a particular transaction in IRIS; for example, you can enter the transaction code PIQST00 to directly access the student file. Also referred to as T-code. Example: FV50 |
3. The Park G/L Account Document screen will appear.
Park G/L Account Document: Company Code UK00
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4. The first step is to change your screen template to facilitate input by using
the variant in the Tree located on the left side of your screen. You will be
using Screen Variant Z_UK_1 which will modify the detail entry section to show
only UK fields and eliminates many unused columns from the SAP detail format.
For this transaction double-click on 
.
"Grayed-out" columns and fields on the
screen indicate information derived by the system or fields where changes
cannot be made.
5. Complete following field in the Header (the top portion of the screen):
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Field Name |
R/O/C |
Description |
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Document Date |
R |
The date of the document. Example: 03/09/2007
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Park G/L Account Document: Company Code UK00
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6. Within the Header, complete the following fields:
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Field Name |
R/O/C |
Description |
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Posting Date |
R |
The date the document updates the database and is reflected in the financial system
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Reference |
R |
Reference of the document Example: GA
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Doc.Header Text |
R |
Description of business transaction. Example: Recharge Print Supp Nurse |
7. In the G/L acct field, click on the Possible Entries icon 
to search for the appropriate.
You can key in the appropriate GL Account
directly into the field, if you know the number.
8. In the G/L long text field, enter the description of the GL account or enter a partial description using wildcards (*). For example, if you were searching for printing supplies, enter *print*
General Ledger Account (1) 6 Entries found
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9. When the list of matches for the search criteria appears, double-click on the
appropriate GL Account. For this example, double-click on 
.
General Ledger Account (1) 6 Entries found
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In this example, all of the GL Accounts
which contain the word "print" was displayed.
Park G/L Account Document: Company Code UK00
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10. Continue completing the following fields:
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Field Name |
R/O/C |
Description |
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D/C |
R |
Debit or Credit indicator. Select the appropriate indicator using the Drop-down icon in the field. Example: S Debit |
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Amount in doc.curr. |
R |
Enter the amount for this line item. Example: 347.00 |
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Text |
R |
Description of the Text. Example: Recruit |
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Cost center |
R |
An organizational unit within a controlling area that represents a clearly delimited location where revenue and costs occur. Organizational divisions can be based on functional requirements, allocation criteria, physical location and/or responsibility for costs. Example: 1012000810 |
Park G/L Account Document: Company Code UK00
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11. On the next line, complete the following fields:
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Field Name |
R/O/C |
Description |
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G/L acct |
R |
Appropriate GL Account number for this line. Example: 540337 |
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D/C |
R |
Debit or Credit indicator. Example: H Credit |
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Amount in doc.curr. |
R |
The amount for this line. Example: 347.00 |
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Cost center |
R |
The appropriate Cost Center for this line Example: 1012000820 |
Park G/L Account Document: Company Code UK00
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12. Click the Enter icon 
or press
Enter on your keyboard to accept the entry.
Green checkmarks appear in the Status
column. This means that the data entered on that line is valid and was accepted
by the system. It does not mean that the data is accurate, e.g., correct cost
center or amount.
Park G/L Account Document: Company Code UK00
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Use the Save icon on the Standard
Toolbar when you don't have all of the information and can not complete the
document at that time. This button will save the document for later data entry,
but it will not do any validation checking which is necessary before parking
the document.
The push buttons located on the Application
Toolbar provide the following functions:
Tree On, Tree Off - toggles access to Tree area and existing parked documents
Company Code - set to UK00
Simulate - to view your document and print screen
Save as Completed - validates data, use when ready to send paperwork to the proper department
Post - you will not "post" the document. Posting creates a financial transaction
Editing Options - user specific defaults
13. Click on the 
button to view
the entered values before "Save as Complete".
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If the Sum does not appear in the Amount
column (the yellow row in the picture above), click on the Amount column header
, then click on the Display
Sum icon 
to check for a zero
(0) total.
14. Save the document as complete by clicking on the 
button to generate the document number.
Park G/L Account Document: Company Code UK00
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Remember to jot down the document number
displayed in the Status Bar. While you can do a search for the document in the
future, it is easier to pull up the document using the document number.
15. Re-display the document and simulate it, so that you can print it.
16.1 Select the print icon on the Simulate screen
16.2 Your printer should default in the Output Device window
16.3 Print your document
Park G/L Account Document: Company Code UK00
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17. To leave the transaction, click on the Exit icon 
.
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18. When the Exit Editing box appears, click on the 
button.
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19. You have completed this transaction.
You have created a GL account document (journal entry) and parked it.
Comments
Please forward any required documentation to the appropriate central accounting office, and the parked document to be reviewed and posted by the central accounting offices.